Description

Description

Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.
Opening is within Employment Services in HR

Employees at this level of the series perform more complex duties, requiring independent judgment and coordination, in one or more of the major areas of a comprehensive human resource/payroll operation. They work under direction of other human resource professionals or designated administrators.

Examples of Duties

- Assist in processing requests to advertise, interview, hire, and cancel positions.
- Communicate with a variety of campus staff to correct deficiencies or seek clarity on Faculty/AP employment requests.
- Assist in presenting workshops related to best practices, compliance, ATS system, and other topics as necessary.
- Assist with the supervision, management and evaluation of affirmative action compliance programs for employees and applicants.
- Assist the EOO in compliance efforts in accordance with applicable federal and state laws, legislation, regulations, and court rulings, as well as guidance from relevant state and federal agencies. Interpret federal laws and state regulations.
- Develop training manuals for various office functions as needed.
- Post SIU Carbondale jobs weekly on HigherEdJobs.com, state job bank, and various other web sites and listings.
- Responsible for the computerized tracking of applicant data for all open positions from listing the openings through the hiring audit process. Provides technical/procedural assistance to hiring units in the recruiting, selection, and hiring processes.
- Maintain confidential files and records and monitor file security. Maintain records and track security-sensitive positions.
- Review applications and determine eligibility of applicants for admittance to write examinations for all University civil service classifications. Match qualifications of work experience, education, and abilities with areas of interest and in relation to the needs of the University.
- Interpret civil service rules, University regulations, policies, and procedures.
- Counsel administrators, supervisors and employees on procedures and rules relating to employment policies and programs.
- Counsel and advise employees with employment problems, with responsibility for identifying problems, making appropriate referrals, or achieving resolutions.
- Liaison between Human Resources and University department representatives and/or outside agencies concerning functions of the comprehensive human resource program. Interpret, explain, advise or make appropriate referrals to other units/staff in Human Resources. Orient department representatives concerning the functions of all Human Resources units.
- Responsible for placement activities in the professional/technical, and service maintenance areas and related Extra Help positions.
- Refer eligible candidates to University department for vacant positions. Counsel departments on complex follow-up placement procedures. Coordinate applicant choices with department preferences on multiple hires.
- Monitor hires for security-sensitive classifications requiring background investigations; request departments to complete Authorization for Release of Information for a background investigation prior to hire. Once completed, authorize hire.
- Attend job fairs for recruitment

Qualifications

1. High school diploma or equivalent.
2. Any one or any combination totaling three (3) years (36 months) from the following categories:
   1. course work in human resource administration, business administration or a closely related field, as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associate's Degree (60 semester hours) equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
      • Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
   2. progressively more responsible work experience maintaining, monitoring, and/or processing human resource records and reports.

Supplemental Information

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.

Tips for Completing a Civil Service Application:
1. To be eligible for the role, ensure that your application includes a complete and detailed employment history that highlights your relevant full-time and part-time work experience, including start and end dates of employment.
2. Relevant part-time work experience will count towards the qualifications for this position and will be converted to full-time equivalence to calculate the total length of experience.
3. Upload all official transcripts to meet the educational requirements. If the job description specifies a minimum number of college hours, transcripts are mandatory for the successful processing of your application.
4. Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application, unless the same proof has already been submitted in a previous application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves).
5. After the position has closed, your application and supporting materials will be reviewed to determine if you meet the minimum qualifications, including any specialty factors associated with this position. Those who qualify will move forward for Civil Service Examination/Testing.
6. Please monitor your e-mail for further information regarding your application. Emails will be generated from info@schooljobs.com.
7. For more information on Civil Service classifications, please visit the SUCSS web site at sucss.illinois.gov

About Civil Service Examination/Testing: The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of application materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, your application will move forward for examination/testing in which you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. This score will be emailed to the email address noted on your application. After the application deadline, the names within the top three scores will be referred to the department for interview.

Sponsorship for work authorization is not available. For more information visit https://policies.siu.edu/policies/employment-non-us-citizens.php

Benefits

University employees may be eligible for a variety of State of Illinois benefits. These benefits are administered through the Illinois Department of Central Management Service (CMS). These benefits include: Health Insurance plans (HMOs, OAPs, QCHP and CDHP), Dental Insurance, Vision Plan, Life Insurance, Accidental Death & Dismemberment (AD&D), Supplemental Long Term Disability (LTD), Flex Spending Accounts, MCAP and DCAP, and 457(b) Deferred Compensation Plan.

Eligible employees are required to participate in the State Universities Retirement System (SURS). SURS is the retirement administrator for employees in public higher education in the State of Illinois.

Other benefits available to eligible employees include: Generous paid time-off, 403(b) Supplemental Retirement Plans, Employee Assistance Program and a Tuition Waiver Program.
For more information please visit: https://hr.siu.edu/benefits/