Description

Summary  
Reporting to the Vice President, Human Resources, and working closely with the Senior Manager, HRIS, the Manager, Human Resources (Manager) is responsible for managing a wide range of Human Resources functions including, but not limited to recruitment, administration of certain HR benefit programs, training new hires on the timesheet system and following up with all employees related to timely submission of timesheets, administrative support, responding to day-to-day Human Resources inquiries and supporting the Vice President and Senior Manager, HRIS, with frequent special projects. The work involved includes performing various tasks requiring a substantive understanding of general and internal human resources policies, procedures and laws. The incumbent must display strong interpersonal skills and be able to handle sensitive situations and maintain confidentiality at all times. The Manager deals with internal contacts at all levels of the organization, and the incumbent will continually demonstrate poise, tact and diplomacy. Independent judgment is required to plan, prioritize and organize a diversified workload.
  

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage the recruitment process for various roles, including but not limited to placement of job postings, reviewing resumes, scheduling interviews, working with hiring managers on the selection of candidates, conducting reference and background checks, creation of new hire packets and distribution of new hire presentation information to all staff, as well as sending rejection notices.
  Responsible for creating Jira notifications and updating NFWF’s Portal, Staffing Calendar and organizational chart with all employee updates including new hires, promotions, departures, supervisor and/or department changes, etc.
  Responsible for creating and maintaining confidential electronic personnel files, medical files, processing personnel actions and maintaining I-9 electronic file.
• Assist with annual open enrollment period.
• Assist with annual 403(b) audit.
• Document Human Resources policies and processes.
• Responsible for managing NFWF’s Tuition Reimbursement, Student Loan Repayment and Professional Development benefit programs.
• Assist with certain special events for staff within approved budget.
• Train new hires on timesheet system.
• Responsible for coordinating monthly NFWF employee anniversary celebration.
• Process and reconcile monthly invoices from vendors and providers. Review billings for accuracy and advance for payment in a timely manner. Maintain
• Independent Contractor tracker. Complete reports for management as requested.
• Lead and manage annual document retention process for the Human Resources Department.
• Process monthly credit card and other expenses for Vice President of Human Resources.

SECONDARY DUTIES AND RESPONSIBILITIES

• Acts as back-up to the Senior Manager, HRIS.
• Assist the Senior Payroll Manager on payroll related items.
• Recommends new approaches, policies, and procedures to effect continual improvements in efficiency of department and services performed.

Requirements

MINIMUM QUALIFICATIONS (EDUCATION, EXPERIENCE, SKILLS)

• Bachelor’s degree in Human Resources or related field or equivalent experience and at least five years progressively responsible experience in multiple Human Resources functions.
• Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
• Excellent verbal and written communication skills.
• Ability to complete multiple tasks and high volume of work on deadline.
• Very strong attention to detail and ability to edit and proofread.
• Positive attitude and ability to work in a team.
• Creative outlook with a problem-solving attitude.
• Excellent time management, organizational, and follow-through skills.
• Able to respond quickly and accurately to requests for information, ability to provide excellent customer service a must.
• Ability to manage multiple projects independently and simultaneously.
• Flexibility in a rapidly changing environment.
• Strong analytical skills.
• Must have knowledge of a variety of computer software applications in word processing, spreadsheets and payroll, ADP Workforce Now strongly preferred.