Description

Position Information

Posting Detail Information

Working Position Title
NIU STEAM Community Engagement Coordinator (39208) Specialty Factors EXTENDED

Classification
Program Coordinator - CUSTOM CLASSIFICATION

Position Number
00039208

Open Date
09/17/2025

Close Date
10/08/2025

Priority Review Date

Employee Class
Staff

Full-Time/Part Time
Full-Time

FTE
1.00

Position Status
Regular

FLSA
Exempt

Job code
5002

Union Representation
Union

Union Code
AFC - AFSCME C, Local #1890

Unit/Department
P-20 Center

College/Unit
P20 Initiatives Network

Division
Outreach Engagemt Regl Dev Dv

Location
LH 307

Link to Department Website or Custom Search Page
https://niusteam.niu.edu/

Position Summary, Requirements, and Qualifications

Position Summary, Requirements, and Qualifications

Overview

The Division of Outreach, Engagement and Regional Development ( OERD ) is NIU's most entrepreneurial externally focused unit. OERD staff members help advance the university's mission by applying their subject matter expertise, networks, creativity, and initiative to address regional, state, national and global challenges and opportunities.

Primary responsibilities of OERD are to leverage the division's knowledge of the region; encourage and support collaboration with communities, create and develop funding and revenue generation models, and position NIU as a national thought leader. The result of this work is to attract external funding, inform policy-making, increase college and career readiness across our region, and provide NIU with access to prospective students and their families, professional associations, and alumni. In executing these responsibilities, OERD staff understand partnerships as assets, collaboration as a standard of practice, and networks of partners, stakeholders, and customers as a primary organizing principle.

Position Summary

Outreach and Engagement Project Coordinators are professionals who conduct the division's multitude of outreach and engagement activities with customers and partners across the region in support of program delivery. This position will be primarily focused on the management of Community Outreach and Engagement, events, and personnel. Outreach and Engagement team members operate independently with minimal supervision and collaborate intentionally with colleagues across the division and across the university.

Essential Duties and Responsibilities

NIU STEAM Engagement Coordinator - 70%

• Project manager for the planning, development, and administration of deliverables and special projects for NIU STEAM - for both internally and externally facing NIU STEAM programs.
• Includes development, management, and coordination of NIU STEAM engagement programs, including, but not limited to, overseeing the development, delivery and evaluation of project delivery in areas such as, but not limited to camps, STEM Cafes, Teen Cafes, summer school programming, community health and wellness programming, FoodMASTER programming, grants, university projects, Barb City STEAM team and more.
• Development and implementation of priorities and goals; strategic planning; and comprehensive timeline for event categories, tasks, and assignments for professional and support staff.
• Logistics management/coordination of NIU STEAM Engagement Projects.
• STEM Cafes and Teen Cafes.
  • Oversee operations to ensure program goals and objectives are met within timelines and within budget.
  • Researching and implementing specifications for the purposes of program growth, communication, task efficiency, budget improvement, and environmentally sustainable practices.
  • Contract management for external services and partners.
  • Connect to Broader Impact goals as needed and requested by faculty.
• Serve as liaison for inter-departmental and affiliate collaboration along with coordinating and managing external and internal support for event needs.
• Assist in report development and evaluation in collaboration with Director and delivery team.
• Website and media management, including assigning and coordinating responsibilities across professional and support staff.
• Supply and resource management and coordination for personnel and grant operations.
• Assists in budget development and tracks budget health across multiple funding sources throughout the year.
• Supervise student workers, extra-help, and graduate assistants assigned to NIU STEAM Engagement.

Instructional Delivery & Assessment - 25%

• Develop and teach non-credit courses in the area of expertise.
• Develop instructional and informational applications for customers.
• Direct the work of assigned students and graduate assistants to ensure that programs meet requirements for deadlines, budgets and quality.
• Recruit and collaborate with NIU faculty, staff, and students to participate in NIU STEAM instructional programs.
• Support all staff in a continuous improvement process that upgrade methodologies, technologies, and reference materials, producing metrics that establish program accountability.
• Coordinate with the P20 Center's personnel to ensure effective and efficient administration and operations.

Other Related Duties - 5%

• Work with staff and students in instructional development, delivery and evaluation.
• Coordinate with the P20 Center's personnel to ensure effective and efficient administration and operations.
• Cultivate positive relationships with external individuals and organizations, including developing and sustaining both new and existing partnerships.

Minimum Required Qualifications (Civil Service)

Please see required Specialty Factors below.

1. Bachelor's degree in business, education, hospitality, or related field
2. A total of one (1) year (12 months) in education, training and/or work experience in the area of specialization inherent to the position.
3. Based on position requirements, additional education, training, and/or work experience in the area of specialization inherent to the position, may be required.

Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.

Knowledge, Skills, and Abilities (KSAs) (Civil Service)

1. Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects
2. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources
3. Skill in analyzing information and evaluating results to choose the best solution and solve problems.
4. Skill in scheduling events, programs, and activities, as well as the work of others.
5. Skill in oral and written communication
6. Ability to adjust actions in relation to others' actions.
7. Ability to listen to and understand information and ideas presented through spoken words and sentences
8. Ability to apply general rules to specific problems to produce answers that make sense
9. Ability to develop goals and plans to prioritize, organize, and accomplish work.
10. Ability to work effectively with staff, the public, and outside constituency groups
11. Ability to effectively plan, delegate, and supervise the work of others.
12. Ability to utilize various computer software packages, such as Accounting Software, query, etc.
13. Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems
14. Ability to analyze and develop guidelines, procedures and systems

Specialty Factors (Civil Service)

Required Specialty Factors:

1. Bachelor's degree in business, education, hospitality, or related field
2. Five (5) years of experience in customer service, community engagement and/or public facing programming.
3. Two (2) years of experience in large scale event planning and management including program budgets and staff.
4. One (1) year of experience leading teams.
5. Two (2) years of experience in collaboration and developing partnerships with other entities/divisions

Note: Experience listed above may be concurrent, not expected to be independent of each other.

Preferred Qualifications (Civil Service)

• Master's degree in related field preferred
• K-12 licensure preferred
• Experience using Windows, Mac, Microsoft Office, multimedia tools, and social media tools for teaching purposes.
• Demonstrated ability to develop partnerships across entities toward a common purpose.
• Ability to manage a large number of diverse tasks simultaneously.
• In-depth knowledge of instructional design principles, evidence based practices and success in online and/or in-person delivery.
• Ability to work successfully as a team leader and as a team member.
• Commitment to accountability for the university's outreach and engagement mission, presidential goals such as increasing partnerships, and division goals for mutually beneficial engagement with communities across the region.
• Experience in working in sales and/or partner and stakeholder relations
• Manage projects to complete deliverables on time and within budget.
• Demonstrated ability to operate independently with minimal supervision
• Flexible schedule including some evenings or weekends
• Dependable transportation (travel expenses will be reimbursed)
• Excellent oral and verbal communication skills, planning and organizational abilities, problem-solving skills, and ability to work collaboratively and collegially in a team environment fostering an environment of mutual respect for one another and the NIU community is required.

Minimum Required Qualifications (SPS)

N/A

Additional Requirements (SPS)

N/A

Preferred Qualifications (SPS)

N/A

Physical demands/requirements

• General office requirements.
• Flexible schedule including some evenings or weekends.
• Dependable transportation (travel expenses will be reimbursed).

Appointment and Compensation Details

Appointment and Compensation Details

Anticipated Appointment Start Date
10/16/2025

Anticipated Appointment End Date

Percent of Staff Year
1.00

Standard Hours Per Week
37.50

Working Hours
Monday - Friday, 8:00am - 4:30pm, some evenings & weekends as needed.

Salary
$50,000.16 - $55,000.08/annually; NIU offers a robust benefits package.

Hourly or Semi-monthly Pay Rate/Range
$2,083.34 - $2291.67/semi-monthly

Earn Type
Salary

Application Procedure

Application Procedure

Application Procedure

Application Procedures:

1. Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Important: Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received.
   • If eligible for Veteran's Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination.
2. After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.
3. Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu . Please add these emails to your address book to ensure timely delivery of any future communication.
4. Illinois residency required within 180 days of the hire date.

Credentials Assessment Examination:

• The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant's/employee's education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the minimum qualifications for this position has been met.
• Required documentation noted in the posting, such as a driver's license, licensures, or certifications MUST be uploaded with your application materials.
• After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.

Additional Details:

• Click on Program Coordinator for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
  • Applicants who may assume they do not meet the exact minimum qualifications are still invited to apply. Within the application documents, applicants should be sure to explain how their credentials and related qualifications address the requested minimum requirements.
• Please click on Human Resource Services - Benefits for detailed information about Northern Illinois University's benefits package.
• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Special Instructions

Quick Link to Applicant
https://employment.niu.edu/postings/86559

Is Background Check Required?
Yes

EEO Statement Summary

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, color, national origin, ancestry, sex, religion, age, disability (physical and mental), marital status, veteran status, sexual orientation, gender (identity and expression), political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services Building Room 230
TitleIXCoordinator@niu.edu
815-753-5560

Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person's disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action and Equal Opportunity ( AAEO ) at ada@niu.edu .

Safety Information

NIU provides annual reports on campus security and fire safety.
Read the Annual Security and Fire Safety Report .
Contact the Ethics and Compliance Office at 815-753-9364 for a hard copy.

Applicant Documents

Required Documents

1. Resume/Curriculum Vitae
2. Cover Letter
3. Transcripts (unofficial with official required at hire)
4. List of at least 3 Professional References

Optional Documents

1. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)
2. Other

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you currently a citizen or resident of the State of Illinois?
   • Yes
   • No
2. * What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD
3. * Have you attached all transcripts to support the degrees you are submitting for consideration?
   • Yes
   • No
4. * How many years of experience do you have in this type of position?
   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+
5. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. ("See Résumé" is not an acceptable response.)
   (Open Ended Question)
6. * If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
   • Yes
   • No
   • Not Applicable